DaySmart

Petty cash transactions are money taken out of the cash drawer, i.e. if you buy coffee for your employees, and money put back in the drawer, i.e. change from the coffee purchase. Petty cash transactions do not appear in store sales' totals, but they do appear in the overall cash balance. This feature allows you to track miscellaneous money taken out of and put back in the cash drawer. Petty cash transactions can be reached by selecting View Petty Cash Transactions from the Cash pull-down menu. Adding Petty Cash Transactions

New Petty Cash Transaction: from the Cash pull-down menu.

1. Select New Petty Cash Transaction from the Cash pull-down menu. If password protection is enabled, the petty cash transaction will be recorded for the employee that is logged in.
2. The Add Petty Cash screen will appear.
3. Select the employee from the pull-down list.
4. Select a category from the pull-down list. There are two default choices:
 
 - Misc. Supplies
 - Found Currency
5. Click the Edit button to add more categories, i.e. a category called "Coffee."
6. Add a description of the petty cash transaction.
7. Enter the Type: is cash going into the drawer or coming out.
8. Enter the amount of the petty cash transaction.
9. Click OK,

Add Petty Cash: from the Petty Cash Tracking screen.

1. Select View Petty Cash Transactions from the Cash​ pull-down menu.
2. Click the Add Petty Cash button.
3. The Add Petty Cash screen will appear.
4. Perform Steps c-h listed above.
5. Click OK.

1. New Petty Cash Transaction: from the Cash pull-down menu.
 
 1. Select New Petty Cash Transaction from the Cash pull-down menu. If password protection is enabled, the petty cash transaction will be recorded for the employee that is logged in.
 2. The Add Petty Cash screen will appear.
 3. Select the employee from the pull-down list.
 4. Select a category from the pull-down list. There are two default choices:
 
 - Misc. Supplies
 - Found Currency
 5. Click the Edit button to add more categories, i.e. a category called "Coffee."
 6. Add a description of the petty cash transaction.
 7. Enter the Type: is cash going into the drawer or coming out.
 8. Enter the amount of the petty cash transaction.
 9. Click OK,
2. Add Petty Cash: from the Petty Cash Tracking screen.
 
 1. Select View Petty Cash Transactions from the Cash​ pull-down menu.
 2. Click the Add Petty Cash button.
 3. The Add Petty Cash screen will appear.
 4. Perform Steps c-h listed above.
 5. Click OK.

Viewing or Editing Petty Cash Transactions After petty cash transactions are entered, you may wish to view or edit them as needed. This option will typically be used by the business owner or manager to review incoming and outgoing petty cash transactions.

Click on the petty cash transaction to view or edit.

Make the appropriate changes, or just view the transaction.

1. Click on the petty cash transaction to view or edit.
2. Click the Edit Petty Cash button.
3. Make the appropriate changes, or just view the transaction.
4. Click OK when finished.

Select the petty cash transaction to delete.

Click the Delete Petty Cash button.

The Are You Sure? screen will appear.

Confirm your selection and click the Yes button to permanently delete this entry from the database.

1. Select the petty cash transaction to delete.
2. Click the Delete Petty Cash button.
3. The Are You Sure? screen will appear.
4. Confirm your selection and click the Yes button to permanently delete this entry from the database.