You can print checks using a full-size Windows printer. To do this, you need to obtain blank checks from your local bank or from us. Please contact us at (800) 423-8100 or visit the software website for more information. There are five different ways to print a check. Each way is designed for all payment kinds:
Payroll: calculate payroll and then click the Print Checks button. The check stubs will include wages and deduction details. The option is provided to add or not add the entries to the general ledger after printing.
Quick Print Employee Checks: select Quick Print Employee Checks from the Accounting pull-down menu. These are checks that do not include payroll wages or deduction details.
Miscellaneous General Checks: select Quick Print Any Check from the Accounting pull-down menu. This is a non-payroll check and it includes no payroll calculations.
Individual General Ledger Check: when editing a General Ledger entry, select the Check tab. Click the Print This Check Now button.
Multiple General Ledger Checks: click the Print Checks button while on the General Ledger screen. All the checks on the ledger that have been flagged to print will be printed. These checks will be included on the General Ledger.
Before checks can be printed, they need to be formatted. Select Check Setup from the Accounting pull-down menu to customize how your checks are printed. Make the appropriate selections and click OK. You only need to configure the check setup once. It is recommended that you use blank paper while adjusting the settings. Hold the paper next to a check and adjust the settings accordingly.
Printing General Ledger Checks
Printing checks from the General Ledger screen is quick and easy. You can use these checks to pay employees, utilities, or other business expenses. You can print checks from the General Ledger screen in two ways:
While Adding or Editing a Ledger Entry
Select Edit General Ledger from the Accounting pull-down menu.
The General Ledger screen will appear.
Add or edit a general ledger entry.
Click the Check tab.
Click the Print This Check Now button.
The Printing Options screen will appear.
Make the appropriate printer selection and click the Print button.
From the General Ledger Screen
Select Edit General Ledger from the Accounting pull-down menu.
The General Ledger screen will appear.
Click the Print Checks button.
The Print Checks screen will appear.
In the Print column, a checkmark means the check will be printed. Make sure the appropriate boxes are checked in the Print column.
If you need to change any information such as the check #, click on the Check # column and type in the appropriate changes.
Click the Next button.
The Printing Options screen will appear.
Make the appropriate printer selection and click the Print button.
Quick Print Any Check
You can quick print non-payroll checks, such as a check going to a supplier. The process is identical to quick printing payroll checks, except no payroll calculations are made. You may edit the name of the payee, and must enter the check amount.
Select Quick Print Any Check from the Accounting pull-down menu.
The Quick Print Check screen will appear.
The Date defaults to today's date. Change it if desired.
Manually enter in the check number in the Check number field, or click the Next Check Number button to have the next check number inserted.
Enter who the check is being issued to in the Description/To field.
Enter text in the Comment field if desired.
Enter the amount in the Amount field.
Check or un-check the Add this check to General Ledger after printing box.
Select the ledger Account if necessary.
Select the Category of the check from the pull-down list in the Category field.
If you wish to edit the category, click the Edit Categories button and make the appropriate revisions.
Click the Print This Check Now button.
The Printing Options screen will appear.
Select the appropriate options and click Print.